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The Librarians' Association of the University of California, Santa Barbara Bylaws

ARTICLE I. THE ORGANIZATION

The Librarians' Association of the University of California, Santa Barbara (LAUC-SB) is established by authority of the University President as a division of the Librarians' Association of the University of California (LAUC). The division, as an official unit of LAUC, exists to achieve the objectives set forth in Article II.

ARTICLE II. THE OBJECTIVES

Section 1

To create a forum wherein matters of concern to librarians may be considered and analyzed, and to advise the library administration, the campus administration, or through statewide LAUC, the office of the President, as appropriate, on:

a. Planning, evaluation and implementation of programs, services or technological features of the UCSB Library or of the University libraries.

b. The professional standards, rights, privileges and obligations of members of the librarian series at UCSB.

c. Professional and governance matters of concern to all librarians.

Section 2

LAUC-SB shall not advise the Library administration, the campus administration or the Office of the President with respect to matters covered by a memorandum of understanding (MOU) or otherwise subject to negotiation between the University and an exclusive bargaining agent.

Section 3

To maintain liaison with librarians of other campuses of the University and to participate in the activities of LAUC statewide.

ARTICLE III. THE MEMBERSHIP

Section 1

The membership of this organization shall consist of all persons in the University of California, Santa Barbara holding appointment half-time or more in the librarian series or in any one of the following titles: University Librarian, Associate University Librarian, Assistant University Librarian or in the same titles in an acting capacity.

Section 2

All members shall be eligible to vote, to hold office and to serve on committees.

Section 3

Persons employed as librarians at UCSB in less than half-time appointments and retired LAUC members shall have affiliated membership. Affiliate members may attend and participate in general meetings, but may not make motions, nominate candidates, become officers or vote.

ARTICLE IV. THE OFFICERS

Section 1

The officers of the Association shall be the Chair, the Vice-Chair/Chair-Elect and the Secretary.

Section 2

The terms of office shall be one year, commencing 1 September.

Section 3

In the event of a vacancy in the office of the Chair, the Vice-Chair/Chair-Elect shall serve as Chair for the remainder of the term under the following provisions:

a. If the vacancy in the office of Chair occurs on or before 30 November, the Vice-Chair/Chair-Elect shall serve as Chair until the expiration of the term, 31 August. For the next term, commencing 1 September, special or regular elections shall be held for the positions of Vice-Chair/Chair-Elect, and Secretary.

b. If the vacancy in the office of Chair occurs on or after 1 December, the Vice-Chair/Chair-Elect shall serve as Chair for the remainder of the term and shall succeed himself/herself for the next term commencing 1 September. Regular elections under these circumstances shall be held for the positions of Chair-Elect and Secretary only.

c. Regardless of when a vacancy occurs in the office of Chair, a Vice-Chair/Chair-Elect pro tem shall be appointed from the membership of the Association for the remainder of the term by the new Chair.

Section 4

In the event of a vacancy in the office of Vice-Chair/Chair-Elect or Secretary, a Vice-Chair/Chair-Elect pro tem or Secretary pro tem shall be appointed from the membership of the Association for the remainder of the term by the Chair.

Section 5

The appointment of a Vice-Chair/Chair-Elect pro tem or Secretary pro tem becomes effective as soon as it has been confirmed by a minimum of two-thirds of the Executive Committee and the new officer(s) have been notified. Such confirmation may be oral but, if so, shall be followed by a written statement of confirmation. The officer(s) appointed serve until the end of the term, 31 August.

Section 6

The duties of the Chair shall be as follows:

a. To determine the will of the membership and act in accordance with that will.

b. To expedite the business of the Association in a manner consistent with the best interests of the membership.

c. To meet regularly with the University Librarian and/or appropriate administrative groups to identify matters of concern to LAUC-SB.

d.To represent and speak for LAUC-SB in its relationships with the UCSB Library administration and any other organizations or agencies, as appropriate.

e. To preside over the meetings of the Executive Committee, and general membership meetings.

f. To bring to the attention of the LAUC-SB Executive Committee any matters which require a response or which may be of concern to LAUC-SB.

g. To serve on the LAUC Executive Board and to represent LAUC-SB at LAUC statewide meetings.

h. To report to the membership regularly on matters of local concern, as well as on the deliberations of the Executive Board and proceedings of the LAUC Assemblies.

Section 7

The duties of the Vice-Chair/Chair-Elect shall be as follows:

a. To assume the duties of the Chair in the Chair's absence or incapacity.

b. To serve as a member of the Executive Committee.

c. To serve as a representative of LAUC-SB at the statewide Assembly.

d.To chair the Nominating Committee.

e. To perform such other duties as are assigned by the Executive Committee.

Section 8

The duties of the Secretary shall be as follows:

a. To compile agendas and take minutes for meetings of the Executive Committee and the general membership meetings.

b. To conduct the LAUC-SB elections.

c. To maintain appropriate divisional records and official LAUC-SB archives.

d.To handle correspondence and publicity for LAUC-SB as directed by the Chair, and to distribute minutes of LAUC-SB meetings, Executive Board minutes, minutes of the LAUC Assemblies, and other communications to the membership, as appropriate.

e. To transmit copies of divisional minutes and to report results of LAUC-SB elections to the statewide LAUC Secretary.

f. To serve as a representative of LAUC-SB at the statewide Assembly.

g. To perform other tasks as assigned by the Executive Committee.

Section 9

An officer may be removed from office for valid cause (see the current edition of Sturgis Standard Code of Parliamentary Procedure) by means of the following procedure:

a. A petition requesting removal of an officer which is signed by at least ten percent of the members of the Association shall be addressed and transmitted to a member of the Executive Committee other than the accused officer. The petition must specify the cause(s) justifying removal, and copies of the text must be distributed to all members of the Executive Committee, including the officer in question.

b. The Executive Committee member addressed in the petition shall act as a hearing officer and shall convene and conduct a hearing within 21 days where the complainants and the accused officer are both given the opportunity to present their cases. This hearing shall be announced in a letter to the LAUC-SB membership and shall be open to any member who wishes to observe.

c. The hearing officer shall provide a written summary of the hearing and a ballot to the membership within one week. A majority vote of the general membership shall be required in order to remove an officer. The vote shall be concluded within two weeks of the hearing.

ARTICLE V. THE EXECUTIVE COMMITTEE

Section 1

The Executive Committee shall consist of the Chair, the Vice-Chair/Chair-Elect, the Secretary, the immediate Past Chair of LAUC-SB, the Chair of the Committee on Advancement and Promotion (CAP), the Chair of the Committee on Appointment, Assignments and Reassignments (CAAR) and the Chair of the Committee on Professional Development (CPD).

Section 2

The Executive Committee shall advise the appropriate agencies as to the will of the membership.

Section 3

Within the framework of the LAUC and LAUC-SB Bylaws, the Executive Committee shall organize and direct the activities of LAUC-SB. To carry out these functions, the Executive Committee shall:

a. Determine the need for action.

b. Establish a priority list for action.

c. Determine the appropriate course of action.

d.Assign specific written charges to the Executive Committee, a standing committee, an ad hoc committee or to the LAUC-SB membership as appropriate.

e. Assess the response to the specific charges, make recommendations, and seek ratification of those recommendations by the LAUC-SB membership.

f. Transmit ratified recommendations to the appropriate agencies as the advice and position of LAUC-SB.

Section 4

The Executive Committee shall establish ad hoc committees, appoint their chairs, assign written charges and specify reporting requirements.

Section 5

The Executive Committee shall ratify LAUC-SB committee membership nominees submitted by the chairs of LAUC-SB standing or adhoc committees, with the exception of the confidential advisory committees appointed by the library administration from LAUC-SB slates.

Section 6

The Executive Committee shall provide or approve slates of nominees for service on ad hoc or standing administrative committees, except as prohibited in Section 5 of this article. The Executive Committee shall specify the appropriate reporting status and relationship of such nominees to the Executive Committee and the membership of LAUC-SB.

Section 7

The Executive Committee shall appoint or nominate members to LAUC statewide committees, as appropriate.

Section 8

The Executive Committee shall perform such other duties, consisting with the Bylaws, as the membership shall direct.

ARTICLE VI. THE STANDING COMMITTEES

Section 1 General Provisions

a. The terms of office for elected chairs of standing committees shall be one year beginning 1 September. Vacancies are filled using the same procedures found in Article IV, Sections 3-5 of the Bylaws.

b. Standing committees shall submit to the LAUC-SB members via the Executive Committee, annual reports outlining their activities.

c. The Chairs of standing committees may, at their discretion, create subcommittees to handle specific charges which have grown out of the general charge. A subcommittee shall report its findings and make recommendations to the chair of the standing committee.

Section 2 The Committee on Advancement and Promotion (CAP)

a. The Committee on Advancement and Promotion shall consist of an elected chair and sufficient members, as confirmed by the Executive Committee, to conduct the business of CAP.

b. The CAP fulfills the mandate of the Academic Personnel Manual (APM) for a personnel committee to advise the Chancellor or designee on the merit increases, promotions and career status actions for members of the librarian series. Specific functions of the CAP in this regard shall be as follows:

1) to advise the LAUC-SB Executive Committee on the implementation and interpretation of pertinent sections of the Academic Personnel Manual (APM) and to advise appropriate administrative bodies on established APM policy and procedure.

2) to participate in the continuing development of those performance standards for promotion and review which implement the applicable criteria in the APM.

3) to coordinate the work of administratively appointed performance review committees and to nominate a slate for each of these committees as well as a CAP member to serve as Chair of each committee.

4) to address the application of performance standards in evaluations for promotion and merit review.

5) to prepare an annual, analytical report on the review process for distribution via the Executive Committee to LAUC-SB members.

6) to submit review statistics via the Executive Committee to the membership of LAUC-SB and to LAUC.

7) to advise on career development programs and participate in the organization and promotion of such programs.

Section 3 Committee on Appointments, Assignments and Reassignments (CAAR)

a. The Committee on Appointments, Assignments and Reassignments shall consist of an elected Chair and sufficient members, as confirmed by the Executive Committee, to conduct the business of CAAR.

b. The CAAR fulfills the mandate of the Academic Personnel Manual (APM) for a personnel committee to advise the Chancellor or designee on the appointment of persons to the librarian series at UCSB. The specific functions of CAAR in this regard shall be as follows:

1) to advise the LAUC-SB Executive Committee and appropriate administrative bodies on appointments of librarians, or on matter relating to substantial changes in their assignments as they pertain to the programmatic needs of the library.

2) to select a member of CAAR to serve as a participant in planning conferences on appointments.

3) to select a member of CAAR to advise administrative bodies on an assignment or reassignment action, when appropriate.

4) to review and recommend changes in appointment or assignment and reassignment principles, policies and processes.

5) to provide general direction for ad hoc Appointment Committees and to nominate a slate for each of these committees as well as one CAAR member to serve as Chair of each of these committees.

6) to prepare an annual analytical report on the appointment, assignment and reassignment process for distribution, via the Executive Committee, to LAUC-SB members.

c. The CAAR shall appoint one of its members to chair a subcommittee that maintains a program to welcome, orient, and mentor librarians (W.O.M.).

d. The CAAR shall perform other duties and tasks as assigned by the LAUC-SB Executive Committee.

Section 4 Committee on Professional Development (CPD)

a. The Committee on Professional Development shall consist of an elected Vice-Chair/Chair-Elect, an elected Chair and sufficient members, as confirmed by the Executive Committee, to conduct the business of the Committee on Professional Development. The Vice-Chair/Chair-Elect assumes the position in July, following the election in June, and shall succeed to the office of Chair in the second year of a two-year term. The terms of committee members will begin in July. In addition, the LAUC-SB representative to the statewide Research and Professional Development Committee is a member of this committee, serving according to the statewide terms of office.

b. The CPD fulfills the mandate of the Academic Personnel Manual (APM) for a committee to advise the Chancellor or designee in research and professional development matters for members of the librarian series. Specific functions of the CPD in this regard shall be as follows:

1) to monitor and approve disbursement of all funds for research and travel;

2) to advise the LAUC-SB Executive Committee on matters relating to professional development;

3) to evaluate the UCSB Library professional development program, including an annual review of the program's goals, criteria, policies and procedures;

4) to disseminate information to the membership regarding research and travel activities;

5) to advise LAUC-SB members in the preparation of research proposals as needed;

6) to serve as the review body for all research proposals submitted by LAUC-SB members for local and statewide funding.

ARTICLE VII. THE AD HOC COMMITTEES

Section 1

The term of service for Chairs of ad hoc committees and committee members shall be determined by the Executive Committee.

Section 2

The duties of ad hoc committee Chairs shall be as follows:

a. To carry out the written charges as assigned by the Executive Committee concerning matters outside the purview of the standing committees.

b. To participate in the discussions of the Executive Committee as they pertain to the charges of the ad hoc committees.

c. To report on the results of committee work, in keeping with the written charges to the committee. When an ad hoc committee has been concerned with matters of more than local interest, the Chair shall send copies of all substantive reports to the Chair of the related statewide LAUC committee and to the LAUC president.

ARTICLE VIII. THE MEMBERSHIP MEETINGS

Section 1

The LAUC-SB membership meets at the call of the Executive Committee or upon written request to the Executive Committee by at least five members of LAUC-SB. Information about and agendas for meetings shall be distributed to the membership in advance.

Section 2

The Chair presides at membership meetings. In the absence of the Chair, the Vice-Chair/Chair-Elect presides. The Secretary serves as Chair in the absence of both the Chair and Vice-Chair/Chair-Elect.

Section 3

One-third of the membership is a quorum.

Section 4

The current edition of Sturgis Standard Codeof Parliamentary Procedure governs this organization in all parliamentary situations not provided for in its Bylaws or adopted rules.

ARTICLE IX. THE ELECTIONS

Section 1

LAUC-SB elections shall be held annually during the month of June.

Section 2

All LAUC-SB members shall be eligible to vote and to hold office within this division.

Section 3

The nominating committee shall consist of the Vice-Chair/Chair-Elect, who shall chair the committee, and three members appointed no later than thirty days prior to the election by the Executive Committee.

Section 4

The nominating committee shall nominate candidates for Vice-Chair/Chair-Elect, Secretary, Chair of CAP, Chair of CAAR and Vice-Chair/Chair-Elect of CPD.

Section 5

The Chair of the nominating committee shall submit the slate of nominees to the LAUC-SB membership at a general meeting held not later than two weeks before the elections.

Section 6

Upon presentation of the slate of nominees, LAUC-SB members may nominate additional candidates.

Section 7

The Secretary, LAUC-SB, shall confirm the consent of the nominees to be candidates for LAUC-SB office; shall prepare a mail ballot to include statewide as well as local candidates for office and distribute the ballot to members at least fourteen days prior to the stated deadline for voting; shall count returned ballots in the presence of two witnesses; and shall inform the membership of the results within ten calendar days following the stated deadline for voting.

Section 8

In the event of vacancies in elected offices, special elections shall be held in accordance with Article IV, Section 3-5. The same procedures and rules shall be applied in the event of a vacancy in the position of CAP Chair, CAAR Chair, CPD Chair or CPD Vice-Chair.

ARTICLE X. ARTICLES AND MODIFICATIONS

Section 1

These Bylaws may be amended or modified at any meeting of the membership or by a mail ballot vote from the membership, provided the amendment or modification has been reviewed by the Executive Committee and copies of the amendment or modification have been distributed to the membership at least seven calendar days prior to the meeting or vote.

Section 2

An amendment or modification of Division Bylaws shall be considered ratified if approved by a majority of the valid votes cast.

Section 3

All proposed changes presented to the Executive Committee shall be accompanied by a statement of the purpose and effect of the proposal, including the text of any change.

Section 4

These Bylaws and any amendments thereto shall be subject to review by the statewide LAUC Committee on Committees, Rules and Jurisdictions, to assure that they are in accord with statewide LAUC bylaws.

Revised June 1990